About Company
Ecopolis Certification and Service LLC is a professional team with more than 20 years expertise in climate project preparation, carbon footprint calculation (Scope 1.2.3), GHG emissions monitoring, reporting and management, climate risk identification and assessment, low carbon strategy development.

More than 200 GHG inventories, 35 energy saving programs, more than 80 GHG verifications have been performed by now. More than 100 GHG emission reduction projects and around 50 projects in energy sector have been prepared. More than 1,7 million tons of CO2-eq. were sold as emission reduction units during Kyoto Protocol to UNFCCC.

Calculation of carbon footprint and low carbon strategy aimed at its reduction form an obligatory part of non-financial reporting and company exposure and adherence to the fulfilment of the sustainable development goals that are demonstrated by getting high ESG rankings in the different certification agencies and bodies. Thus, Ecopolis LLC assists and supports the clients in preparation of non-financial reporting in line with the Russian and international requirements, application and getting scores in CDP (Carbon Disclosure Project) which information is being trusted by international financial institutions and stock exchanges, provides the basis for low carbon strategies and climate risk management systems and programs development.

Ecopolis Certification and Service LLC is a partner and the only one official representative in Russia of the unique expert network, verifier of GHG emissions - Verico SCE, Germany (https://www.verico.eu/en) that provides certification and verification services in line with ISO 14065 inclusive energy system management in accordance with ISO 50001. Besides, Verico SCE is accredited under EU ETS and has the authority to verify the exporters reporting within Carbon Border Adjustment Mechanism (СВАМ). Furthermore, it is an official biofuel certification body in the European system SURE-EU.

On behalf of Verico SCE Ecopolis LLC quite recently verified GHG emission reduction projects in JSC "Gaspromneft", OJSC "Berezkagas", BP-Rosneft and others.

Specialists of FSBE "Institute for Global Climate and Ecology named after academician Izrael J. A." were trained in GHG emissions monitoring and verification.
Certification Body for Greenhouse Gas Emissions (BC GHG)
Applies in the market of services for the certification of assertions about greenhouse gas (GHG) for their compliance with applicable standards.
Certification of assertions on greenhouse gas emissions is understood as being the process of validating or verifying greenhouse gas claims asserted by the customer or a responsible party. Validation is a special case of verification.

As BC GHG we act in accordance with the requirements of GOST R ISO 14064-3-2007, GOST R ISO 14065-2014, GOST R ISO 14066-2013, as well as the order of the Minister of Economic Development of the Russian Federation dated October 26, 2020 No. 707 "On approval of the accreditation criteria and the list of documents confirming the compliance of the applicant, accredited person with the accreditation criteria" and other legal acts of the Russian Federation relating to voluntary certification activities.

In accordance with Clause 12 of GOST R ISO 14065-2014, BC GHG has created, implemented and complies with a documented quality management system (hereinafter referred to as QM), which allows to support and demonstrate continuous compliance with the relevant requirements. BC GPGs management system of BC GHG is documented and its documents are available for employees. The QM documentation is constantly updated.

The management system developed and implemented at BC GHG complies with applicable standards.
The system includes the following elements:
Policies for quality assurance
Document management
Management of records
Internal audits
Corrective and preventive actions
Management review
BC GHGs Commitments:
Relating to Objectivity:

  • Top management's compliance with impartiality in performance when working on certification

  • Provide a publicly available statement confirming the understanding of the importance of impartiality in the conduct of the verification work, tools for ensuring that conflicts of interest are managed and objectivity relating to verification tasks

  • Have formal rules and / or contractual arrangements to ensure the impartiality for performance of each member of the team

  • Document all actions required to manage the risk of conflicts of interest and risks of impartiality arising from the activities of the BC or any relationship through:

  1. Identification and analysis of potential conflict situations arising from the activities of the BC, including potential conflicts arising as a result of a relationship of any typ
  2. Appropriate disclosure of financial and income data to demonstrate that commercial, financial and other elements do not compromise impartiality
  3. Requirements for the personnel involved in verification activities publicize (by informing the management of the BC GHG) any situation that may represent a potential conflict of interest for them or the BC.


[GOST R ISO 14065-2014, p. 5.4.1]
In order to avoid conflicts of interest:

  • Not involve personnel into the performance of work in the event of an actual or potential conflict of interest

  • Not verify GHG emissions relating to a project that has been the object of work already, unless this is allowed by the relevant GHG program

  • Not verify the GHG if this includes providing consulting services to the party supporting the GHG

  • Not verify the GHG if the relationship with those providing GHG advisory services to the responsible party supporting the GHG presents an unacceptable risk to impartiality

  • Not verify the GHG with the involvement of personnel who were employed by those who provided consulting services to the responsible party in support of the GHG emissions project.

  • Not outsource when reviewing and issuing a verification confirmation

  • Not offer products and services that present an unacceptable risk to impartiality

  • Not declare in an open or veiled form that the verification of the GHG will be carried out in an easier, more forthcoming, faster a manner or at a lower cost when the consulting services relating to GHG emissions are involved

[GOST R ISO 14065-2014, clause 5.4.2]
BC GHG confirms its full responsibility for verification activities performed by the verifiers under contracts.

The management of BC GHG undertakes to comply with the accreditation criteria, the requirements for accredited persons and to constantly improve the effectiveness of the management system. BC GHG is not involved in the certification of assertions about greenhouse gases that is involves a state secret. The absence of such types of assertions is confirmed by the responsible party when submitting an application for verification / validation (Form F-1).
Climate management system
Implementation of a Climate Management System allows companies to apply a unified approach to managing greenhouse gas (GHG) emissions, product carbon footprint (PCF), risks and opportunities associated with climate change, and be successful in climate management.
The aim of such a climate management system is to provide:
  • guidance for the quantitative description of an overview of sources of greenhouse gas emissions, monitoring and related reporting, including the development of measures to reduce emissions
  • tools for timely identification of climate risks and opportunities, their correct assessment and analysis, development of measures to minimize risks
  • tools for assessing the current carbon footprint of products, identifying and realizing potentials for reducing, developing and monitoring measures aimed at reducing the carbon footprint of products

The climate management system allows to track the performance (in particular the effectiveness), as well as progress in reducing greenhouse gas emissions, the mitigation, the continuous reduction of the carbon footprint, including the use of both internal reserves (energy efficiency measures, the introduction of renewable sources, reforestation / afforestation) and external opportunities (work with suppliers, contractors, logistics, purchase and sale of carbon credits for offsets), adapt to climate change and build effective communication with stakeholders.

Scope of the System:
  • The climate management system can be applied at any production site of a company located within its organizational boundaries
  • The climate management system sets out how to manage greenhouse gases, risks, opportunities associated with climate change and the carbon footprint of the production
  • The climate management system assists in obtaining those results that have been agreed and that are of value to the environment, production sites and companies in general, as well as to stakeholders
Principles of the work
Consistency
The Company uses a methodological approach that allows comparison of results over time. The system provides clear documentation of changes, frameworks, methods in the sequence they are applied.
Transparency
Information is recorded, summarized and analyzed in a manner that allows stakeholders to understand the degree of its reliability.
Accuracy
The Company strives to eliminate systematic errors and to reduce the level of uncertainty as much as practicable.
Applicability
The approaches, methods, parameters, data sources and factors used make incorrect assessments or errors unlikely.
Completeness
The company takes into account all production sites within the selected boundaries. All exceptions are disclosed and explained.
Factors
When managing greenhouse gases, climate risks and the carbon footprint of products, the Company takes into account external and internal factors that may affect the approach to development and achievement of the goals.
External factors – are factors related to politics, economy, legislation, competitors, social and environmental conditions. These are factors that the Company cannot influence, but the Company can minimize their negative impact or use them to further its interest. External factors include:
  • legislation in the field of environmental protection;
  • government regulation and policy in the field of greenhouse gas emissions and climate change;
  • climatic conditions;
  • the system of values that the society prefers,
  • alternative modes of production and services;
  • economic stability;
  • best international practices relating to climate change and adaptation to the consequences of climate change.
Internal factors - factors related to corporate culture, the potential in terms of human resources, decision making for management systems, productivity. These are factors that the Company can influence. Internal factors include:
  • the ability to attract investment;
  • the condition and the suitability of the production facilities;
  • economies of scale of the production;
  • the size of costs;
  • the prestige and image of the Company;
  • organizational structure and culture;
  • the approaches of top management and employees;
  • personnel and their qualifications;
  • carbon footprint of the products.
Interested Parties
List of stakeholders, their needs and expectations, which the Company considers to be significant, that are not limited to:
Investors and shareholders
  • Stabilization of greenhouse gases
  • Meeting commitments to reduce greenhouse gas emissions
  • Application of the principles of sustainable development
  • Adaptation to the effects of climate change
  • Safety of assets towards against climate risks
  • Assessment of the investment attractiveness of the Companies
Public authorities, sectoral departments
  • Setting targets and reducing greenhouse gas emissions
  • Mitigating the impact on climate change Compliance with regulatory legal requirements in the field of greenhouse gas emissions management
  • Improving energy efficiency and applying the best available low-carbon technologies
Employees
  • Knowledge in the field of greenhouse gas emissions management, climate risks and the carbon footprint of products
  • Sustainability of wages regardless of climate risks
Suppliers, consumers and contractors
  • Information in the field of greenhouse gas emissions management, climate risks and the carbon footprint of products
Local population and public organizations
  • Reducing greenhouse gas emissions
  • Socio-economic support against the effects of climate change
  • Stability of living condition
Compliance commitments to be undertaken by the Companies:
  • Compliance with legal and other requirements related to the management of greenhouse gas emissions
  • Raising awareness towards greenhouse gas emissions, climate risks and the carbon footprint of products
  • Disclosure of information on greenhouse gas emissions and carbon footprint of products, climate risks and ongoing projects to reduce greenhouse gas emissions, carbon footprint of products and actions to adapt to climate change
  • Increasing energy efficiency, using alternative energy sources wherever possible

Monitoring and review of climate risks is carried out in order to:
  • Track the current status of the risk, including the likelihood of its occurrence, consequences and measures taken to eliminate the risk
  • Evaluate the effectiveness of the selected risk management methods
  • Track the status of implementation of action plans aimed at reducing damage and (or) the likelihood of critical risks
  • Identify the need to reassess risks
  • Identify new risks
Greenhouse Gas Emission Management
Is carried out in order to ensure sustainable development under conditions of climate change, as well as changing external operating environment for the Companies due to state climate policy and actions of key stakeholders
The main tasks for greenhouse gas emissions management are the development and updating of an inventory of greenhouse gas emissions, and the implementation of projects to reduce greenhouse gas emissions
Companies are responsible for all quantified greenhouse gas emissions from the manufacturing sites they operate
The companies are to establish and document organizational boundaries. Organizational boundaries are to be updated when sites are added or terminated.

Operational boundaries are set and documented separately for each production site. Setting operational boundaries includes identifying greenhouse gas emissions and dividing emissions into categories such as direct (Scope 1), indirect energy (Scope 2) and other indirect emissions (Scope 3), and also allows to make the choice of the indirect emissions that are to be quantified and included in reports. Direct Emissions (Scope 1) are emissions from sources that are owned or controlled by the manufacturing site (for example, emissions from combustion in owned or controlled boilers, stoves, vehicles, etc.). Indirect energy emissions (Scope 2) are emissions from sources of production of purchased electricity, heat or steam consumed by production sites (the emissions that occur at the facility where electricity is produced and which is not owned or controlled by the production site). Other Indirect Emissions (Scope 3) are emissions that result from the activities of the manufacturing site, but originate from sources not owned or controlled by it, for example:

• contracting activities, production under a franchise agreement
• workers' travel to work and on business trips
• transportation of products, materials, people or waste from one organization to another
• disposal or recycling of waste that was generated by one production site, but is managed by another organization
• greenhouse gas emissions from production based on purchased raw materials or raw materials

When operating boundaries change, production sites are to update information.

Direct (Scope 1) and indirect energy emissions (Scope 2) are subject to mandatory accounting. Other indirect emissions are accounted for to the extent that this is appropriate from a site management point of view.

The greenhouse gas emissions and their quantities are determined and documented within the boundaries of any site.

Greenhouse gases are quantified using a calculation method.

To effectively manage greenhouse gas emissions, the Companies set targets, taking into account the following areas of activity:

• energy savings and improvements in energy efficiency
• use of renewable energy sources and cogeneration
• afforestation

Companies may purchase carbon credits from third parties that carry out voluntary greenhouse gas emissions / removals projects if they intend to offset emissions.

Setting goals for greenhouse gases can include various strategies for defining and achieving reductions in greenhouse gases.

Targets for greenhouse gases can be general or include specific parameters.

To achieve the goals, appropriate action plans will need to be developed and implemented that will include the determination of changes in the amount of emitted greenhouse gases. Actions and associated changes in greenhouse gas emissions are to be documented. The action plan is to contain a clear definition of the range of tasks, responsible persons and deadlines.

Greenhouse gas emissions are monitored in order to track emissions over time, as Companies may undergo structural changes such as acquisitions, liquidations and mergers, as well as outsourcing or insourcing, in the context of disclosure, setting targets for greenhouse gas emissions, managing risks and opportunities, meeting the needs of investors and other interested parties.

Monitoring is carried out as part of tracking the status of implementation of ongoing measures to reduce greenhouse gas emissions and assessing their effectiveness.

An inventory base year is to be used as the basis for establishing and tracking progress towards the greenhouse gas target. If structural changes of the Companies have significant impact on the facilities emitting greenhouse gases, then the recalculation of the emissions for the base year is to be performed.
Product carbon footprint management
Setting relevant greenhouse gas reduction targets
Developing strategies to achieve goals
Improving the efficiency of the use of energy and material resource
Strengthening corporate reputation and improving the quality of reporting through public disclosure of information
Establishing boundaries for determining the carbon footprint:
-1-
Target production
Identification of the target product for which the carbon footprint of the product will be assessed
-2-
Processes
Identification of stages and processes directly related to the receipt of products
-3-
Streams
Identification of raw materials, material, energy and service flows required for processes to be executed
-4-
Map
Building a process map to illustrate the stages and processes of the product life cycle
Inventory analysis:
-1-
Data collection
Collection of data on input raw materials, material, energy and service flows, and also insofar as products, related products and waste are concerned
-2-
Identification of critical processes
Determining processes, inputs and outputs that exceed a specific threshold
The quantitative determination of the carbon footprint of products is carried out taking into account all stages and processes included in the determination of the carbon footprint of products.

Based on the data of the inventory analysis for each stage and process, greenhouse gas emissions are calculated, the result of which is divided by the amount of production of the target products.

At the stage of production of raw materials, materials and energy resources, as well as delivery, indirect greenhouse gas emissions are taken into account, depending on the production cycles, as direct and indirect energy emissions. Greenhouse gas emissions / removals associated with changes in land use are also taken into account.

The potential for reducing the carbon footprint of a product is determined by the various activities that manufacturing sites undertake or can undertake, or that can be influenced by the following activities:

• improving energy efficiency and energy saving, as carried out within the framework of the energy management system at production sites
• use of renewable energy sources and cogeneration
• planting forests (afforestation)
• processes that are under the control of suppliers and contractors at the stage of purchase and delivery of materials and energy resources

Monitoring the carbon footprint of products is carried out in order to:

• tracking the current status of the carbon footprint of the products
• tracking the status of implementation of current and identifying the possibility of new measures aimed at reducing / compensating the carbon footprint of products
• evaluating the effectiveness of measures aimed at reducing / compensating the carbon footprint of products
Energy savings and energy efficiency
LLC "Ecopolis Certification and Service" offers the following services:

  • Energy management for enterprises, industries, programs.
  • Calculation of energy balances.
  • Development of energy savings programs as well as projects and establishing internal rules for the same
  • Implementation of energy saving technologies and their support by internal rules and methodologies
  • Introduction of energy-saving technologies, development of methods for calculating technically justified norms of energy consumption at construction companies, fuel and energy balances of enterprises, organization of work for energy savings.
  • Preparation and support of energy audits and mandatory energy audits of energy-intensive enterprises.
  • Development and implementation of information systems for analyzing energy consumption by companies and institutions.
  • Development of regional and municipal energy saving programs.
  • Development of investment and energy service projects in the field of energy conservation.
  • Preparation, support and maintenance of energy service contracts and concession agreements.
  • Development of investment projects for energy efficient outdoor lighting, lighting of industrial facilities and the construction of independent energy sources.
  • Development, support and implementation of investment projects for the transition to renewable and alternative energy sources.

Sustainable Building Management
Ecopolis Certification and Service LLC offers the following set of services in relation to buildings, structures, complex of buildings, for management companies or owners:
1. Consulting, development of sections, strategies and implementation support according to BREEAM, LEED, DGNB standards, "Green Standards" 2.0
2. Development of a building energy efficiency strategy.
3. Calculation of the carbon footprint of buildings.
4. Development of a strategy for minimization and carbon neutrality of Facilities.
5. Reducing the ecological footprint and creating a comfortable environment.
6. Benchmarking, development of a detailed, step-by-step plan for the implementation of strategies for energy efficiency, energy independence and carbon neutrality for Facilities using specialized technologies, manufacturers, calculation of economic efficiency and overall reasonability of implementation.
7. Formation of a phased budget for the implementation of the energy efficiency strategy, energy independence and carbon neutrality.
8. Drawing up energy balances, calculating the carbon footprint and forecasts relating to Facilities by year, including a detailed analysis of energy consumers (including the main consuming objects) at the Facilities in accordance with the the following types of resources:
  • Water for household use;
  • Water for use in technological processes;
  • Electricity consumption outdoor lighting;
  • Power consumption for indoor lighting;
  • Electricity consumption of anchor tenants;
  • Electricity consumption by other tenants;
  • Power consumption of technological equipment;
  • Energy consumption for cold supply (the amount of electricity consumed, the amount of heat generated);
  • Energy consumption for heating (the amount of gas used - including the analysis of use of gas for own needs and excluding the production of heat energy and supply of hot water, the amount of heat energy generated, analysis of heat supply systems, carrying out a heat engineering calculation of surrounding structures.
  • Assessment of changes in energy consumption when switching the heating and hot water supply system from gas to electricity;
  • Heat supply, including data on own sources of heat, installed heat equipment and related consumption by the Facility sorted into main zones. Conducting inspections of the thermal efficiency of Facilities, including, if necessary, making measurements with the appropriate instruments;
  • Ventilation and air conditioning systems – assessing the climate related requirements, procedures for the operation of the system operating, data on automation;
  • The volume of waste water discharged;
  • The volume of storm water discharged (comparatively clean);
  • The volume of (dirty) storm water discharged (dirty) after treatment;
  • Management and volume of removal of solid waste.
9. Establishing energy and carbon forecasts of the Facility, buildings by types of resources, making forecasts for each of the above types of resources.
10. Development and implementation of software for calculating the carbon footprint of Objects, indicating the number of emitted carbon units, according to the above list of types of resources, followed by basic and individual recommendations on ways to compensate or minimize the carbon footprint of Objects.
107031, Moscow, Rozhdestvenka str., 5 / 7, p. 1, fl. 3
info@ecopolis-sert.com
pr@ecopolis-sert.com
gutbrod.max@ecopolis-sert.com
+7 (495) 798-31-06